A block is simply a lump of content, and Notion doesn’t care what kind. Asana has very limited sorting and filtering options compared to something like Clubhouse. With unique blocks ranging from embedded tables, databases, calendars and kanban boards, it’s easy to fire up a task manager, finance tracker, or personal wiki. I’ve opened a new sub-page in the block menu, and chosen “Link to an existing page.”. What Is the Chrome Components Page and When Should You Use It? Voraussetzungen. This article will mostly talk about the Workspace, that is where all project management happens. Im Zuge der Digitalisierung entstehen zunehmend auch Schnittstellen zur IT. No credit card required • Cancel any time. Other players embed truly and play inside the page. You can select which view of your data is most useful to you, cycling between calendar, table, kanban, and more for the same data. Using Notion templates, you can build a perfect travel plan, subscription tracker, finance manager, and more. Notion has a desktop app for Windows and Mac which you can download for free. Tell me how you work at your company and let us know what you think about this article. Content is not locked if someone else is making changes to it—collaborative changes on the same text or other blocks can be seen by all parties and the most recent addition will be visible to all. More on how we do this below. With a bit of work, Notion can be a capable task management app – and this template does the heavy lifting for you. ; View more templates available to clone. Notion is built on blocks. Emails are instant, and you can arrange alerts by push notifications to users of the mobile app too. The back of each card contains a list of markers and a text description: Each of these items—Sprint, Priority, Tasks, Timeline—are properties. Notion is an application that provides components such as databases, kanban boards, wikis, calendars and reminders. I am a productivity nerd so how we organize ourselves is important to me. Project management for freelancers with Notion. The Personal plan is restricted to a single individual while the Free plan is limited to 5MB of file uploads and 1,000 blocks. Then, projects can be viewed on contextual dashboards, filtered by time, topic, team and other criteria. When deciding what to do next and what is most important, we find it very helpful to be able to plan and think about a category in isolation, with the ability to see an overview and prioritize across all categories. Google Sheets is a great tool to build and share your roadmap with your team. ; Learn how to copy a Notion template here. Of course, one of Notion’s best features is that it’s very versatile. RRP $11.95. That’s because Notion creates a true database of the data you input and upload, not just a surface-level representation of one. This view helps teams keep an eye on the big picture, dynamically update progress, keep an eye on parallel work streams, adjust scope, and … For example, we will create a task "Write blog post for product roadmap" in our workspace and in that task, we write the description, have discussions, and all subtasks to that task. You can set these up as blocks inside an existing page, or as pages in their own right. Product Wiki is all about product timeline and management. January 13, 2021. Hit return or mouse over the block to see the block menu. But what is Notion? Wikis; Project management; Notes; Document management; Team collaboration; Notion Target Market. See how. This article will mostly talk about the Workspace, that is where all project management happens. There are a ton of great task/project management tools out there, and most are better than Notion for that. Scroll down the block menu in Notion and you’ll come to the Media section. Notion gives you barebones project management tools—calendars, Kanban, to-do lists, and collaboration tools—straight out of the box. Notion and Evernote both allow you to manage your collaborative projects easily – but which one is better? We already used Notion for knowledge management, so we decided to try if we can get rid of yet another tool and consolidate project management and task management in Notion. Share: Free JavaScript Book! A new tool that blends your everyday work apps into one. If you like Notion templates, we have also made a Notion template for tracking feature requests. Here you can add images from your computer or another source, like Drive; use a link; or select an image from Unsplash, a free stock image service. Asana's interface is super polished and a joy to use. This website uses cookies to ensure you get the best experience on our website. These are the 12 SaaS tools that we started using on a free plan and that we're still using today. Here is our Notion project management template if you want to give it a try! May 12, 2019. It is a great tool for text-related tasks and is supremely helpful in organizing product related thoughts, documents, and data. Subscribe to our blog to get an email when we post new content. We’re using the Design task list. Notion’s addition of the Timeline View is a big step up for teams who use (or want to use) Notion as their primary project management software. Asana allows you to add as many templates as you wish on a single project. Many IT corporations together with Twitter, Spotify, Google, and Salesforce are encouraging workers to get issues finished from Most teams stick with the Product Project Plan and Bug Tracking template to manage the projects. Work at home is the norm lately. It’s Notion’s Kanban tool, with a different set of properties. If you have cross-functional teams or team members that are not involved in everything, I highly suggest that you look at clubhouse.io. Notion provides you the ability to build your own task management system based on how you work. Even a basic overview of how Notion’s features work isn’t much use if you don’t know how Notion works. Collaborating is one of Notion’s greatest strengths. In this post we’re going to explain how to use Notion for project management, but none of the instructions will make much sense if you don’t know the basics of how Notion works. Eine Berufsausbildung zum Produktmanager existiert nicht. We strive for simplicity and to reduce the number of tools we use. These types of software allow you to keep track of tasks to be completed, share assets, and take notes from your latest Skype or Zoom meeting. Tasks are sorted by priority, but we can choose and pick what freely from this list as we have already defined that these are important now. To stay on top of my current projects, I created a personal project manager in Notion. This could also be done from the Backlog view which is used as an overview across the different categories. Convas is a feedback page for your company. On the back of that card, we can drop the tasks list. This makes it much easier to take a quick glance at a view and understand what is going on and what is prioritized. As we work in a very small team, it helps us focus and not neglect any category. Suppose you’re assigning a blog post to someone. Instead, it’s a single highly modifiable application that can replace many of the tools we’re used to using and integrating, from a simple-but-functional CRM to a web clipper and note-taking tool that takes first place, ahead of Evernote. I’m a huge fan of Notion. Having everything in one tool where we can easily link between pages and information makes it perfect for us at this stage. History. Features. Product Notion was built with two key pillars: 1) Flexibility & 2) Real use cases - No fluff. Notion creates and uses real databases, not just spreadsheets with the content actually stored elsewhere. Go to “Download” and select your OS. We make our tasks as big as possible. In this article, I will explain how we think about project management, how we handle it today using Notion.so and share our project management template. You can create five different types of databases in Notion: Now that you know the basics, let’s talk about what you came here for: how to use Notion for project management. When doing the actual work, we like to visualize the work in a board view. You can also upload your own audio and Notion will create a generic player inside the page to play your track. Notion lets you work together on the same page, communicate, set reminders, and message each other. At the end of each week we have a short retrospective and look at completed tasks before setting the status to "Archived", and then the tasks are removed from the board. Notion comes equipped with a wide range of project management tools that let you assign and track tasks, create calendars and Kanban charts, and roadmap projects across disciplines and organization sizes. But you can also access readymade templates in Notion for project management elements. Clubhouse looks great and is something that we will likely change to as the team grows, but it just feels too heavy for us at this stage. It’s a Kanban within a Kanban, letting me track the key stages of this specific deliverable broken down into tasks I can shuffle along the board as I complete. The same can be said about Notion, the (self-proclaimed) all-purpose productivity app. Auch konkrete Bachelor-Studiengänge werden nur vereinzelt und … However, while Notion isn’t strictly speaking a bundle of apps, it does bundle functionality that you’re likely to want for certain purposes. Few Notion workspaces effectively accommodate all four of these needs: Scheduling; Dependencies; Recurrences ; Prioritization; Bulletproof Task Management integrates these needs within a streamlined, sophisticated system that’s manageable for every user. You can do this directly from the block menu. So let’s start there. ClickUp offers a killer feature called Dashboard. While Trello follows tried and tested Kanban method to move blocks as the project goes ahead. You can use it as a way to research new ways to layout your content or to discover great ways to create really nice processes for team. Notion template for tracking feature requests, The 12 free SaaS tools that we use to run Convas, Notion API (We know you are working on it). If we have discussions in a page, we want to be able to find that page or discussion by searching. Produktmanagement ist in Unternehmen eine Funktion, die sich mit der Planung, Steuerung und Kontrolle von Produkten und/oder Dienstleistungen während des Produktlebenszyklus von der Marktreife bis hin zum Ausscheiden aus dem Markt befasst. Finally, Notion will also let you embed code inside the page, as well as letting you upload and embed any file, from anywhere. It’s been just four years since Notion arrived on the scene, and the software has already made waves in the industry. However, if you already have much of your life in Notion and want to add your projects and tasks in there as well, this could be a good way to do it. Any number of people can work together in real time on the same document or database—there’s no upper limit. I can control priority using the property menu inside the card: And I can break task stages down even further by nesting checklists inside the individual cards in this Kanban, which is itself nested inside the master Content Calendar board. There’s a dropdown menu attached to each block that lets you turn it into any other kind of block, add a new block underneath it, or turn it into a page. comes equipped with a wide range of project management tools that let you assign and track tasks, create calendars and Kanban charts, and roadmap projects across disciplines and organization sizes. Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. Video Overview. You can also duplicate pages easily, meaning templating cards complete with content creation, editing and publication checklists, for instance, works just as well in Notion as in Trello. Convas is a B2B SaaS company. Notion relies on Project management templates to get started. Notion gives you the tools you need to manage a project of any size and complexity, regardless of the project goal. To give you a bit of background, I've been in product for a while now, from PM to Chief Product Officer. Then you can choose from over 50 types of block: A page is the Notion equivalent of a document. It’s up to the user on how he wants to utilize the software. You’ll find roadmapping templates in the Design, Engineering, and Product Management sections of the Page menu. To-do lists and Kanbans can be nested inside anything, including each other, to track tasks as granularly as you need. At Convas we are a very small team and everyone is involved in everything at some level. There’s a key at the top, and each card has attributes and a status associated with it. Google’s G Suite or Microsoft’s Office 365, The 10 Best Translation Extensions for Chrome, How to Manage Your Chrome Extensions (And Your Team’s). The project management tools you’re used to using—Kanban boards, calendars, roadmaps, task lists—are all available with a single click inside Notion. Media content can be shared through Notion the same way as anything else, though it can’t be turned into a page the way Notion blocks can be. However, I find the tool to be too inflexible. On days when it feels like there is zero progress, it helps going back and look at everything you have achieved over the past weeks. Comments should be searchable. Notion is a powerful note-taking app (similar to Evernote) and a collaborative tool that helps teams organize their work and documents. Your customers can share, discuss and upvote feedback in one organized place. The frontend is the backend, from this perspective. Drag and drop sorting shared across database views. If this looks familiar from the project tracker, it should. Notice, however, that we use the "Company", "Product" and "Customers" structure for the knowledge management part of Notion as well. Try it for free. You can embed or link one page inside another with a click. These categories are simple enough to remember and strike the right balance for us. This works well for us since, and contrary to what is otherwise recommended, we make our tasks as big as possible. Here I’ve added a task list, a blank Kanban board inside the card itself, a dummy calendar embedded as a page and a Youtube video (this one) embedded in the card. Write powerful, clean and maintainable JavaScript. Our final tip is to make use of the power and flexibility of pages. If you’re using Notion for project management the best choice is to use the $8/mo Team plan ($10/mo if you pay monthly). Each item in your database is its own page, any block can become a page, and you can nest link to pages inside any document. It’s a common workspace for your team to collaborate, share notes and manage projects together.With a clean Kanban board interface, it simplifies the process of creating, storing and collaborating over detailed project documents. Notion Features. Notion 2.0.11 Englisch: Mit Notion bekommen Sie ein kostenloses Notiz-Tool auf den Desktop, das nicht nur Notizen, sondern auch Datenbanken, Kalender und Projektboards beherrscht. The standard freemium models restrict either features or usage. Only tasks with a status are shown on this board. Teams; Enterprise; Remote work; Personal use; Startups; … Notion restricts usage with its free plan and features with its entry-level personal plan. Type your comment, and use the @ symbol to identify who you want to address it to. In the roadmap or board view we do all the work, and prioritize tasks with status "Next Up". 3 Ways to Use Notion as a Product Manager. Click the + button in the Workspace menu to add a new page. You might have this card in your project tracker: That’s a pretty empty content calendar, but it’s just a dummy. So far we're really happy with the choice. Let’s wrap up by looking at how to use Notion for some of the most common project management tasks: Readymade roadmap templates are available in several template menus. The Web Clipper, also free, is in reality a Chrome extension that functions as a portal to all of Notion: every screenshot in this post was taken using only a browser. It's the all-in-one workspace for you and your team The categories are mostly self-explanatory, customer's tasks could, for example, be writing this article or responding to customers on our feedback page at feedback.convas.io. If Notion is free to download, what is its pricing like? Notion aims to help teams increase their productivity by allowing them to take notes, add tasks, and manage their projects. Notion also has task list templates, in the Design and Support menus. This database has multiple views, I will give a short description of each one of them and why we use them. Also Read: Notion vs Airtable – Which Modular Productivity App Should You Use. Luckily, project management tools exist to keep everything organized and running smoothly. It’s not a collection of different apps the way Google’s G Suite or Microsoft’s Office 365 are. Inside a document, you can comment on a block by choosing Comment from the actions menu, the square that appears when you mouse over a block. You can build a subscription tracker, … This is our Notion product management set up for Convas. You can schedule when the comment is sent. If you are a much bigger team, the advice in this article will probably not make sense for you. Quickly add tasks to the Inbox, manage your day or week with the Today and Next 7 Days views, add sub-tasks and recurring tasks, and even run huge projects with Trello-style board views. Bonus if this is possible even when combined with another search variable. The possibilities are endless here. When it’s sent, Notion will alert the person any way you’ve set it up to alert them. Notion will let you embed audio too. And you can embed videos, from Vimeo, Youtube, and other streaming sites. When we started we began using Asana for project management and Notion for knowledge management. Task Management in Notion YouTube Tutorial We all have things we want to get done. Here, I’m using the template from the Product Management menu. If someone’s in the same page as you, click their avatar to jump to whatever they’re reading or editing. This is our Notion product management set up for Convas. Public template available here. When we should start working on a task we simply set the status Next Up and it will show up on our roadmap Board. Other than that, we are very happy with Notion and it has served us well when building and improving our customer feedback tool Convas. I use Notion to manage all my work projects. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. Build better products and customer relationships. Its a product manager's best friend. Notion can be your ultimate workspace to organize the information and work of your teams. Notion is both easy to use and versatile. We have a single database for all our tasks, this is the Workspace. By Khe Hy, Kate Andlund. It can be a page of text, a complete knowledge base, a Kanban board, or anything in between. Mit fortschreitender Marktentwicklung ist damit zu rechnen, dass sich die Kundenerwartungen an die angebotenen Leistungen und damit auch die Wettbewerbsrelevanz einzelner Leistungsmerkmale ändern. Teammates’ avatars appear next to any blocks they’re editing or working on. Get in touch at emil@convas.io or find me at twitter @emilbryggare. More on why we decided to switch from Asana to Notion below. You can assign that specific task separately, just the same way you assign the main card: The writer will still be shown as the assignee for the whole card, but more people can be added to the master card by simply clicking “Assign.”. The smaller the team, the more valuable this is. There’s no Linux app. Use inline comments, mentions, and lists within tasks. Brad Feld originally inspired us about this with his post The Three Machines. Quite appealing to large IT companies as well as bootstrapped startups or SOHO setups. High-output Project Management in Notion. Like most tools it has its own language; unlike most tools, that language is both unusually intuitive and unusually non-restrictive. Get This Template for Free Tell us how you work! Notion can be used for product roadmaps, engineering documents, HR onboarding, catalog designs, sales CRM, and marketing. I did all this with the blocks menu in a few seconds. We divide our work, and tasks, into three categories. Notion is one of the most popular software choices of many project management teams. I can assign the whole blog post to someone by going back to the content calendar and finding them in the Assign menu: What if the person doing the editing isn’t the same person as the writer? Additionally, you can modify and nest all these elements. Looking for a Google Sheets template to manage your product roadmap? And for the Notion team, here is our wish list: 🎁. I have probably tried most task- and project management tools on the market. You can embed from Spotify, Soundcloud, and other streaming services. And remember, a task is a Notion page and this is where Notion really shines with its flexibility. Curious about Notion project management? These features make Notion a serious competitor to Kanban-centric tools like Trello; in particular, Notion is better at nesting subtasks and tying together tools for collaboration, content creation, and embedding. Get our free template. You can both bundle your work and expand it, depending on the situation. iOS and Android apps are available but can’t be downloaded directly; instead you have to message Notion who then send you a link. Daraus resultiert die Notwendigkeit, diese … Notion lets you add or create rich content including embedded content, code and easily linked or uploaded images, videos, and more. Notion is a popular productivity application that aims to unify your company’s work processes. It is dubbed as the all-in-one workspace where teams can plan, collaborate, write, and get their work organized. The new page menu gives you the option to choose a template, start a blank page without a template, or begin by creating one of Notion’s five types of database: If you don’t see the template you need there’s a full template gallery and a community page dedicated to third-party Notion templates. Spotify’s web player doesn’t work and Google Play Music embeds a link to the player, not the player itself. The back of the card now looks like this: Click on Task List and it takes me to a separate page where there’s a task list for the specific tasks associated with this card. You can add or customize any property through the “Add a property menu” or via the dropdown at the side of each property. Der Produktmanager an sich, auch Product Manager, übernimmt dabei für gewöhnlich den Managementprozess einzelner Produkte eines Produktprogramms oder Sortiments. However, for thinking about the big picture and planning, we found it much easier to get an overview and prioritize the backlog in a list view. Notion is more than a mere project management tool. The Most Important Turning Points in Microsoft’s History, The 7 Chrome Flags You Should Enable (And 2 You Shouldn’t), The 9 Hidden Chrome Settings You Should Change Right Now. Assigning tasks is as simple as altering the other properties associated with a card. Notion will let you create a simple to-do list as a block inside any other page or database. For instance, the project management tools can be found in the block and page menus wherever you are in Notion. Having a task management system that you can completely customize to fit your needs and the way you work is the ideal task management solution. These components and systems can be used individually, or in collaboration with others. Gather all your feedback in one place, understand your customers and build the right products. Web. The board should only contain work that is in progress or flagged as up next. The back of a Notion Kanban card can contain anything, including another Kanban card, a calendar, or a video. In the "By People"-view you can see tasks assigned to people in your organization and in the archive view you can see all your archived tasks sorted by date. Including quarterly independent security audits and SAML SSO. Notion Labs Inc, a … We plan the work for the different categories using the Product, Customers, or Company views. Check out the video below, and grab the Notion template for yourself here. Are you also a small team? Your entire company can be connected and collaborate in real-time. Read more about the template or how to manage feature requests in general. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. Your taxonomy is whatever you want it to be, with no internal system to learn or abide by. For our previous projects and when we first started Convas, we used Asana for project and task management. After knowledge management, Notion is most commonly used to streamline project management. This can avoid using multiple apps because tool-switching can reduce the ability to focus as we tend to search for project resources across multiple places. We use Notion for both project management and knowledge management. You can manage who has access to what or add individuals to cards, pages, events, to-do lists and anything else.